Export
The export tool bar enables the user to generate various outputs based on what is selected within IntraMaps.
Mail Merge
The Mail Merge facility in IntraMaps allows the user to download information from the organisations corporate database, based on objects that have been selected on the screen (e.g. property parcels) and merge this information into either Microsoft Word or Excel. Please see below for more information.
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Note that MailMerge works off one or more selections. As a result the user can choose any of the standard Selection Tools or Search forms in order to select information. To perform a cumulative selection simply hold the Ctrl key on the keyboard. The Cursor changes to |
Export to Word
To create an export to Word ensure at least one map object is selected. Left click on the Word icon in the Mail Merge section of the Export tool bar. Providing a Microsoft Word MailMerge template has been configured for the selection, the user will see one or many predefined templates available. Simply left click on a template name, the Export button will now become active. Left click on the export button. The user will then be prompted to Save or Open the resulting Word document. This is very useful for single or multiple database reporting.
Export to Excel
To create an export to Excel ensure at least one map object is selected. Left click on the Excel icon in the Mail Merge section of the Export tool bar. Providing a Microsoft Excel MailMerge template has been configured for the selection, the user will see one or many predefined templates available. Simply left click on a template name, the Export button will now become active. Left click on the export button. The user will then be prompted to Save or Open the resulting Excel document.
Word Link
Word Link enables the administrator to configure links to open a user defined Microsoft Word Template (.doc or .docx) and export the content of IntraMaps (map and data from the Information Panel) into this template. Word Link templates are configured for a specific Selection Layer, because the content of the word document will depend on the information configured in the information panel, which is specific to a Selection Layer. Word Links provide more flexibility in terms of configuring the Word template and they only apply to the currently selected record compared to a Mail merge template which applies to the entire selection and has some restrictions on the formatting due to the use of Word mail merge functionality. Word Links are ideal for producing reports.
To use a Word link template ensure at least one map object is selected. Left click on the Word Link icon in the Word Link section of the Export tool bar. Providing a Microsoft Word Link template has been configured for the selection, the user will see one or many predefined templates available. Simply left click on a template name, the Export button will now become active. Left click on the export button. The user will then be prompted to Save or Open the resulting Word document.
To print from IntraMaps left click on the print tool, located within the Export Tool bar. The following dialogue will appear:
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The elements of the print dialogue are described below:
Template This drop down menu is populated with all of the currently configured print templates that you can use.
Render There are 2 types of print outputs available: Word and PDF. Select the one on the type required.
Title Set the title of your printed map. This information will be placed in a print template if it contains a section to store the print title, else it will be ignored.
Scale Set the scale of your printed map. Will default to the scale of the map image in the selected template. Click on the drop down menu to select from a list of common scales.
Format Set the desired output format i.e. Raster (Image), Vector (Point, line & Polygon objects).
Print Click to generate your print. If your computer has Word installed you will be asked if you would like to open the document in Word for Word output. Use the Word print tools to print. If you have a PDF reader installed you will be asked if you would like to open the document in PDF reader for PDF output. Use the PDF reader print tools to print.
Close Closes the print dialogue.
Export Map Image
To export the current map, as a PNG or vector PDF (if this option is enabled by the administrator), a user can left click on the Export Map Image icon. A menu will appear where the user can choose the width and height of the exported map in pixels as well as the scale. A blue rectangle will highlight the exported area on the map. The user can then select the 'Export Map' option the image will open in a new browser window where it can be copied or saved.
Export Map as Link (Bookmark)
To create or share a bookmark with other IntraMaps Users, the current user can simply left click on the 'Export Map as Link' icon. A link is created that will navigate directly to the current project, module, centre and zoom. If the user has an object selected they can choose to add the current selection to the link. This information can be copied to the clipboard and shared with other users.
